Accounts Receivable Officer (temp role, Spanish/English speaking)

The Accounts Receivable Officer is responsible for customer credit management, billing of goods and services and payment collections. He/she will also record all corresponding transactions in the ERP (accounting) system and will prepare all relevant reporting thereof. The Accounts Receivable Officer will also adhere to the monthly financial closing timelines.

Accountabilities

• Perform credit analysis on customers and/or for specific transactions;

• Customer credit application formalities and preparations for approval of customer acceptance/credit limits/price discount & volume rebate & financial restorno structures payment terms and facilities by C/FD;

• Anticipate and communicate customer transactions, deal with specific customer billing requirements;

• Customer set up and management of customer master files (in Axapta);

• Create, record and issue sales invoices/credit notes for all goods and services and related activities such as transport, servicing, maintenance, handling, packing, duties;

• Record all sales and marketing related transactions (third party invoices, expense reports, credit card statements);

• Reconcile customer accounts and transactions in the accounting ledgers, including more complex transactions (for example reagent rental deals, product lease offerings, factoring, …);

• Follow up on payments (cash or other collection) of invoices, including issuance of reminders at various stages, direct customer contact per email/telephone, default notifications, transfer to legal for litigation;

• Maintain good customer relations (more specific with AP functions and controlling department of customer);

• Cooperate with internal departments (customer service desk, supply chain, service and maintenance support, legal department);

• Provide monthly and ad hoc customer ageing balances and propose actions to resolve overdue payments;

• Weekly and monthly sales reporting (volumes and values) on the actual sales recorded in the accounting files;

• Various periodical reporting (for example customer ranking per turnover, per credit status, per sold product and services...);

• Royalty reporting related to sales;

• All statutory (for e.g. annual customer listings, FAGG) declarations (including surveys) related to sales;

• Credit insurance transactions and provision (for example allowances for doubtful debts) accounting;

• Support monthly and ad hoc working capital analysis related to customer;

• Support and interact with relevant supporting systems (ERP: Axapta, CRM…).

Profile requirements

• A Bachelor degree in Accounting or equivalent through experience;
• Minimum 3 years of relevant experience in an accounts receivable function, preferably in international environment;
• Knowledge of international commercial terms (Incoterms) is a plus;
• Excellent knowledge of the internal accounting policies, travel policy, expense policy;
• Excellent accounting knowledge;
• Excellent knowledge of basics of credit management (the use of credit limits, dunning process, DSO, working capital, …);
• Working knowledge of credit analysis : reading and understanding balance and income statement;
• Numerical skills
• Administration and data entry skills
• Pragmatic
• Well developed interpersonal Skills
• Accurate
• Software & database applications : MS Office: Outlook, Excel (advanced), Word, Power Point. Experience of AP using D365 F&O (previously Axapta) is required. Experience with bank software is required;
• Knowledge of the Belgian and international Accounting Rules;
• Knowledge of international VAT regulations;
• Knowledge of the corporate accounting rules;
• Languages : Fluent in English AND Spanish (reading, writing, speech). Elementary knowledge of Dutch is a plus.
• Planning and organisation - Time & priority management: plans activities effectively with respect for priorities and deadlines; proactive approach; deadline conscious
• Communicates with clarity: speaks and writes clearly and to the point; active listener.;
• Adapts to change –accepts and implements change and adapts, even in difficult situations;
• Resilience - Continues to perform effectively under time pressure and in the face of disappointment, adversity and opposition.
• Analytical thinking - Gathers information from varied sources, analyzes data in a critical way using common sense and logical thinking
• Driven and hands on personality
• Can work and deal with confidential information

Our offering

We offer you a truly exciting job in a fast growing international and innovative environment where you can work with top entrepreneurs in the biotech industry. You can be part of a very dynamic, young and growing team. You will have freedom to shape your work and shape your job where you deem it necessary: we value your input.